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Evaluation request letter

A written request starts your school district’s legally required response process — a phone call doesn’t. Fill the form, we’ll email the letter so you have a dated copy in your inbox. Educational template for US public schools; not legal advice.

Federal IDEA floor: 60 calendar days from written consent. Many states are shorter — pick yours below for the exact statute.

About you

Your name

Your contact line (optional)

Child & school

Child’s first name + last initial

Minimal naming protects privacy. First name and last initial is enough.

Grade

State

School name

District

Principal (optional)

What you’re seeing

Areas of concern

Pick any that apply — the letter phrases them for you. See plain-language definitions.

Concrete examples (highly recommended)

Two to four short, specific home observations beat adjectives. These often become the strongest part of the letter.

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Also ask the team to consider Section 504 eligibilityBroader eligibility, fewer services than an IEP. No downside to asking.Mention I’m bringing a 14-day data summarySignals to the team that you’ve done the work to track patterns.

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We email the letter to you so you have a dated copy in your inbox. After sending, the print + copy buttons unlock here too.

Your email

Also send me follow-ups that help while you wait: what to expect after the letter, deadline reminders for your state, and ways to prepare for the school meeting.Optional — the letter sends either way. If you opt in, we keep your email until you unsubscribe (one click in every email) or ask us to delete it.

Fill in your name, child’s first name + initial, school, and at least one area of concern first.

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Live preview · updates as you type

July 14, 2026

To: Principal, Principal, and the Director of Special Education
[School name] · [District name]

Re: Written request for initial evaluation — [Child's first name + last initial], Grade 3

Dear Principal and Director of Special Education,

I am the parent/guardian of [Child's first name + last initial], a student in Grade 3 at [School name]. I am writing to formally request a comprehensive initial evaluation of my child in all areas of suspected disability under the Individuals with Disabilities Education Act (IDEA).

My concerns include: [areas of concern].

Please treat this letter as my written referral, dated above. I am ready to provide written consent for evaluation promptly so the timeline can begin. Please confirm receipt of this request in writing and let me know the next steps and the timeline that applies under applicable state law and the federal IDEA 60-day floor from consent.

Please also send me a copy of the Procedural Safeguards Notice and the district's consent-for-evaluation forms.

Thank you,
[Parent/guardian name]

Sending checklist

Email it to the school AND keep a dated copy. Certified mail optional but strong.
Written date starts the clock — federal floor 60 days from consent, varies by state.
Want the data summary the letter mentions? Track 14 days with Waypoint EF and bring real numbers.